PEO Payroll Provider Spain

Compandben Payroll Partner


Spain Payroll Administration partner

The Compandben HR, Accounting and Payroll Partner in Spain is based in Madrid, with offices in Lisbon (Portugal).

The firm produces about 2500 payslips per month and has 180 payroll clients ranging from firms with 1 employee to those with 350 employees.

Particular industries involved are:

– PROFESSIONAL SERVICES (Law firms, consultancy)

In total the firm has 105 employees in Spain and there are 13 payroll employees.

Contact Compandben

John Tinsley
Compandben HR Consultancy
5 Rue de L’Orangerie
1202 Geneva
+41 79285 9713 CH
+44 79581 73708 UK

Spain Employment Services Partner

Working hours in Spain (daily register)

All Companies are Required to Register Employees´ Working Hours

On April 12th 2019, the mandate for a new Register of Workers’ Working Hours, contained in Royal Decree Law 8/2019 of March 08th, took effect, establishing that all persons employed in Spain must register the beginning and ending of their working day. Companies were allowed one month to implement a system. As of May 12th, all businesses, small or big, working from offices, or home offices, with tele-workers or employees who are out on the road travelling to clients, need to register the workdays of their employees. Until now, that obligation only existed for part time workers and to register extra hours worked.

All companies must comply with the new regulations. Failure to comply will lead to the corresponding administrative penalties, with amounts ranging between 626 € and 6.250 €. The way this happens can be decided by regulations already in place, by agreement within the company or by unilateral decision from the employer. The records must be kept by the employer for 4 years and employees, their legal representatives and the Inspection for Work and Social Security are entitled to access them. The purpose of this new regulation is to put an end to unpaid overtime, guarantee the right to digital disconnection and ensure that there is a minimum break of at least 12 hours between working hours.

Are there any exceptions to the rule?

The only peculiarities or exceptions are the following:

  1. Special employment relationship (senior management personnel – senior executives, according to Royal Decree 1382/85, dated 1 August, which regulates senior managers’ special employment contract).
  2. Workers who have a specific or particular regime in the field of daily register of working hours
  3. Workers with a part-time contract, for whom there is already a registration obligation regulated in article 12.4.c).
  4. Workers who already have specific regulated registers in Royal Decree 1561/1995, of September 21, on special workdays,
  5. And what are called in the Royal Decree itself mobile workers (certain road transport), merchant marine workers and workers who perform cross border interoperability services in rail transport, all of them as consequence of various community directives.

With respect to those other relationships or work benefits excluded from the scope of the Workers’ Statute, as working partners of the cooperatives, self-employed workers, etc. the daily register of working hours (article 34.9 ET) will not be applied and, therefore, there will be no obligation to register time.

Catalonia flag

Payroll Services and Catalonian Nationalism –

One of our clients, a British company with two employees in Barcelona contacted us a couple of weeks ago saying the employees were not happy with the payroll service and could we change to XXX or YYYY company both based in Barcelona.

I contacted our payroll partners in Spain (in Madrid) and they expressed amazement as they had never heard the slightest complaint. I contacted the client and said that we would fully cooperate with the transfer but for the record what was the problem?

I received an e mail saying

“On further investigation my end, it would appear that the main driver for a change is more political. Our Barcelona employees would like the payroll to be completed and executed in Barcelona (Catalunya)rather than in Madrid or anywhere outside Catalunya.”


“My colleagues do seem very sensitive to the political position! I am a little annoyed that they originally used service issues as a cover. It was only when I pushed for real examples and then floated your alternative provider that the truth came out. I am sorry if this caused any disruption with the present firm.”

I said to the client that

“It reminds me …when I was in a telecoms company we got the same problem after the Soviet Union broke up. People in Azerbaijan, Estonia, Ukraine, Georgia etc. wanted their telecommunications messages to be routed through switching centres in …Frankfurt, Karachi, Vienna, Delhi – didn’t matter as long as it wasn’t Moscow. We said “A telecommunications message is a bit of electronics – it doesn’t know where it is being routed…” but it didn’t matter. If it touched Moscow we lost the business“.

  • Fortunately we have a “Partner” firm in Barcelona so we may be able to keep this particular contract.